In Bhubaneswar, the month of January commenced with the Model Code of Conduct in place and the Elections due on 9th of January. This was followed by Urban Local Body (ULB) election on the 17th of January, 2014. The first half of the month was spent in all the administrative activities.  Most of the officials were deputed as Election officers. Nevertheless, the CMG meeting chaired by Development Commissioner gave a go ahead for the commencement of the construction work of public toilets and community toilets under Project Sammaan.

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The months of November-December were among the best months in terms of progress for the project. The public toilet tender notice was published in the leading dailies, definitely one of the major milestones achieved for the project. The tenders were opened and potential documents are currently under technical scrutiny. The project got a response from one bidder each for Package I and II and three bidders for package III. The Officials of Bhubaneswar Municipal Corporation (BMC) along with the officials of Government are deciding on the way forward for the single bid tenders.

While the major issue for these months has been Public toilet tender, CTRAN facilitated several meetings with the engineering section of the BMC in order to collect their inputs on the technical documents relevant to the release of the Community Toilet tender and accordingly proceed for the technical sanction. Meetings were fixed with the Mr. Mallick, Executive Engineer- Division I, to get the technical inputs and the formats in which the documents should be submitted.

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With all the strategies and efforts put together, Project Samman achieved another milestone with Bhubaneswar Municipal Corporation (BMC) releasing the notice inviting tender for construction of public toilets in the city. This was a reason worth celebrating after a heavy task of liaising with multiple stakeholders including the technical team, Commissioner, Development Commissioner and members of the Bhubaneswar Development Authority (BDA). Communication and discussion with multiple stakeholders led to the guidelines according to which the city engineer floated the tender call successfully.

While tender floating was successfully accomplished in BMC, Cuttack Municipal Corporation (CMC) is abuzz with activities to pitch for successful call for tenders to construct the community toilets. Further to the administrative sanction procured in the month of July, the Housing and Urban Department (H&UD) allotted funds.

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The month of August involved several liaisoning activities. Monthly review meetings helped the team assess the progress of the project in the government wings for both Bhubaneswar Municipal Corporation (BMC) and Cuttack Municipal Corporation (CMC). August also saw enforcement of the Model code of Conduct in 91 ULBs, though BMC and CMC were exempted. A series of discussions and successive decisions in the Government wing helped to lay down strategies for faster and smoother execution of the project, including deciding on the contractor for construction of the 27 Public Toilets in Bhubaneswar.

In the Cuttack Municipal Corporation preparation for submission and approval of the Detailed Project report and other relevant documents for transfer of Government allocated funds was the major activity in August. The Engineering wing provided the Project Sammaan team with several inputs on packaging and technical parameters as per the norms of the Government for the tender. Strategic plans were also developed to ensure that the work orders are issued before the enforcement of the model code of conduct in Cuttack.

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The month of July was phenomenal for both strategic planning and milestone achievement!

Among these milestones was the procurement of administrative approval from the Government of Odisha by the Bhubaneswar Municipal Corporation, which was routed through the Housing and Urban Development Department. The administrative approval from the government was the final authentication on the estimates of the public sanitation facilities. This also supported a step ahead in the project by initiating the tendering process. The format of the tender document has been pushed to the Engineering team for final scrutiny.

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June was important in terms of liasoning and capacity building for Project Sammaan. Some of the most important and crucial decision-making meetings with Principal Secretary, H&UD Dept and Commissioners of Bhubaneswar Municipal Corporation and Cuttack Municipal Corporation were arranged during the month.

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The month of May was all about coordinating for the advancement of the project and the pending deliverables to be accomplished. CTRAN successfully coordinated for the exposure visit to Nagpur for the DEWATS system. Apart from this CTRAN arranged and corresponded for the monthly meetings on the 8th and 9th of this month.

Multiple interactions with other divisions concerned with water supply and sewerage for creating a database of information on the sewerage connections in the proposed locations were facilitated.

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CTRAN is the project partner interfacing with the Government and has been instrumental in ensuring smooth progress of the project since its commencement. We have facilitated close liaison with the Government and other project partners, and have been actively involved in all activities from site selection to validation of layouts and designs, tendering process, branding, coordinating exposure visits, and taking feedback from the Government.

In short, CTRAN has been the interfacing tool between Project Sammaan and the Government.

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Tendering is a systematic process followed in the Municipal Corporation. Multiple interactions with different levels of Officials made me understand how exactly this process works.

The OPWD Code is like the bible for the Engineering section in the Municipal Corporation, but the way the officials apply the knowledge is amazing. Not only are they aware of the rules jotted down but also have all the points that are deviating from the standard practices at their fingertips. Using their knowledge and ours to formulate a programme was one-of-its-kind.

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Where research and ground realities meet: Project Sammaan!

I came to this realization while helping navigate the government land approval process. The research has its own considerations while the government officials have their own set of rules, so you need to find that delicate balance that satisfies both needs.

Here’s a peek into how the Indian government (at the municipality level, in this case) functions in terms of land approvals.

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